Department of Safety and Security

There were 7 participants

The meeting started at 3:30 in the Collegiate Room.

II. Presentation by Mavra Kear. Mavra reported that she has been part of an ad hoc committee dealing with alcohol. The committee has completed their work and forwarded their recommendations to the Dean of Academic Affairs and the Dean of Student Life. She also discussed the Healthy Campus Coalition, an interdisciplinary group that will put some of the recommendations into action. This group includes staff, students and faculty.

Dorothy then discussed the "You Drink & Drive. You Lose" crackdown taking place August 27 - September 12, 2004. She will be contacting Tom Hall regarding this.

III. Laundry Incident. Dorothy gave an update on the laundry incident. It is an active investigation and LPD has been on campus putting up flyers asking for information. Lillian is still in rehab and someone has been hired temporarily to handle the laundry.

IV. Survey Results. Dorothy had forwarded Safety's survey results via e-mail to all board members before the meeting for their review. We had 536 total responses to the survey. We used Survey Monkey on the computer and hard copies were distributed by our CAST members and given to the Athletic Department and Facilities Maintenance. Survey results were reviewed. We need to work on our timeliness of responses since we have such a strong focus on public relations. Dorothy also reported we have recently hired two younger officers in the department.

V. Lighting. Dorothy has arranged for several officers from LPD and individuals from the college to take a lighting tour March 30 at 6:30 pm. The purpose is to help us identify areas that need more lighting on campus. Lewis reported that Ingraham Avenue is very dark at night and Dorothy said she will call the City of Lakeland regarding this.

VI. Building access. Randy Bevins reported that H-103 now has swipe card access only. The propping of doors continues to be a problem on campus and was discussed by the board. Randy said that in the past buildings were fined if doors were found propped. There was discussion about the door situation at Hollis, Miller and Dell and gaining access to the stairways. Randy also reported that at this time if the fire alarm goes off in one of these buildings it goes off in all three and they all are cleared. Stephen also reported a problem with the door to Jenkins. He told Randy that you can hear the motor working but the door is stuck. The architectural designers are looking at lighting, directional signage and parking on campus. This is part of a long range plan for the college but hopefully the new President will make it a priority.

VII. C.A.S.T. Dorothy told the group that she has some CAST members working on a special project charting the vehicular and pedestrian traffic flow on Ingraham Avenue. Our ultimate goal would be to get Ingraham closed to thru traffic. Stephen asked about the possibility of installing lighted crosswalks on Johnson by the Communications Building. He had concerns about how fast cars came up Johnson in that area. Dorothy will contact the city regarding this.

VIII. Concerns from the committee. Mary Haselier asked if we were aware of what was being discussed in regards to the future use of Columbia. She says plans are for it to go co-ed if the Board of Trustees approves it and she had concerns about cards working in all doors of Columbia. Randy explained in detail why the cards were set up that way.

It was also reported that the old AC boxes in Pan have wires coming out of them and some of the residents were concerned about this. Lewis suggested we fill out a blue sheet for maintenance.

IX. Thank you. This was the last meeting this school year for the Advisory Board and Dorothy gave everyone a certificate letting them know how much she appreciated their "concern and input in making our campus community a safer place."

Meeting adjourned.